Privacy Policy

1. Information We Collect

Account information: Your name, email address, and password (stored securely and never in plain text) when you register.

Learning data: Your program enrollments, module progress, worksheet responses, journal entries, and certificates of completion.

Voice journal data: When you use the Voice Journal feature, we process your audio recording to generate a written transcript and reflective feedback. Audio is processed for transcription and then handled according to our retention practices below.

Community data: Posts and comments you submit to the community feed, and your cohort memberships.

Contact submissions: Information you provide through the contact form (name, email, message).

Payment information: Payment is processed by Stripe. We do not store your full card number — Stripe handles all payment data securely. We retain a record of your enrollment or subscription status for account management.

Usage and analytics data: We track anonymized or pseudonymous analytics events (such as program enrollments, subscriptions, and module completions) to understand how the platform is used and improve it.

Technical data: IP address, browser type, and device information collected automatically when you use the platform.

2. How We Use Your Information

We use your information to:

• Provide and maintain your account and learning experience
• Track your progress through programs and issue certificates
• Generate transcripts and reflective feedback for voice journals
• Display your contributions in the community feed and cohort member lists
• Process payments and manage subscriptions
• Send you service-related emails (enrollment confirmations, reminders)
• Respond to your contact submissions
• Analyze usage to improve our programs and platform
• Comply with legal obligations

3. How We Share Your Information

We do not sell your personal information. We share data only with the following categories of service providers:

• Base44 — our platform hosting and database provider, which stores your account and learning data. Base44's vendors are bound by data processing agreements; you can review Base44's Data Processing Agreement and Terms of Service for details on how they handle data
• Stripe — our payment processor, which handles all card and transaction data
• AI service providers — used to transcribe voice journals and generate reflective feedback; these providers receive only the content you submit for processing and are bound by their own privacy and data-use commitments
• Email delivery providers — to send transactional emails on our behalf

We may also disclose information when required by law, court order, or to protect the rights, property, or safety of empowerHIM, our users, or others.

4. Data Storage and Security

Your data is stored on secure cloud infrastructure managed by Base44. We use authentication, row-level access controls, and encrypted connections (HTTPS) to protect your information. Each user's journal entries, worksheet responses, and voice journal data are restricted so that only you and authorized administrators can access them. Despite these measures, no system is perfectly secure, and we cannot guarantee absolute protection.

5. Data Retention

We retain your account and learning data for as long as your account is active. If you request account deletion, we will remove your personal data within a reasonable period, except where we are legally required to retain certain records (such as payment records). Community posts and comments may be retained even after account deletion, as they are part of the shared community experience.

6. Your Privacy Rights

Depending on where you live, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Ask us to correct inaccurate or incomplete data
• Deletion: Request that we delete your personal data (subject to legal exceptions)
• Portability: Receive your data in a structured, machine-readable format
• Opt-out of sale: We do not sell your data, but you may opt out of any future sale
• Limit sensitive data use: Request limits on how we use sensitive personal information (where applicable)

To exercise any of these rights, contact us using the information in Section 10 below. We will respond within the timeframe required by your state's law.

7. State-Specific Privacy Disclosures

Because empowerHIM is available to users nationwide, the following state-specific notices apply:

North Carolina Residents

empowerHIM is operated from North Carolina. Under the North Carolina Identity Theft Protection Act (N.C. Gen. Stat. § 75-60 et seq.), we maintain reasonable safeguards to protect your personal information from unauthorized access, use, or disclosure. In the event of a security breach involving your personal information, we will provide notice as required by North Carolina law.

California Residents (CCPA / CPRA)

Under the California Consumer Privacy Act, as amended by the California Privacy Rights Act, California residents have the right to know what personal information is collected, request deletion, correct inaccurate information, opt out of the sale or sharing of personal information, and not be discriminated against for exercising these rights. We do not sell or share your personal information as defined by California law. To exercise your rights, contact us as described in Section 10.

Virginia Residents (VCDPA)

Under the Virginia Consumer Data Protection Act, Virginia residents have rights to access, correct, delete, and obtain a copy of their personal data, and to opt out of targeted advertising and the sale of personal data. We do not sell personal data or engage in targeted advertising that triggers profiling decisions.

Colorado Residents (CPA)

Under the Colorado Privacy Act, Colorado residents have rights to access, correct, delete, and port their personal data, and to opt out of the sale of personal data and targeted advertising. We do not sell personal data for monetary consideration.

Connecticut Residents (CTDPA)

Under the Connecticut Data Privacy Act, Connecticut residents have rights to access, correct, delete, and port their personal data, and to opt out of the sale of personal data and targeted advertising.

Utah Residents (UCPA)

Under the Utah Consumer Privacy Act, Utah residents have rights to access and delete certain personal data and to opt out of targeted advertising and the sale of personal data.

Other States

If your state has enacted a consumer privacy law (including but not limited to Texas, Oregon, Montana, Iowa, Delaware, New Jersey, New Hampshire, Tennessee, Indiana, Kentucky, Maryland, Minnesota, Nebraska, Florida, Rhode Island, and others as they take effect), you may have similar rights. We will respond to verified requests consistent with your state's applicable law.

8. Children's Privacy

empowerHIM is designed for adult men and is not directed to children under 18. Programs may reference life stages beginning in adolescence, but the platform requires users to be at least 18 years old to create an account. We do not knowingly collect personal information from anyone under 18. If you believe a minor has provided us personal information, please contact us and we will delete it.

9. Cookies and Tracking

We use essential cookies to maintain your login session and remember your preferences. We do not use third-party advertising cookies. Analytics tools may use cookies to understand usage patterns, but this data is not linked to your identity for advertising purposes.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, you can reach us through the Contact page on this platform. We will respond to your request within the timeframe required by applicable law.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top. If we make material changes, we will provide notice through the platform or by email. Continued use after changes take effect constitutes acceptance of the updated policy.